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#95 · Published: 2025-11-05 02:01 UTC

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In the new year, the tax burden on businesses will increase, and optimizing IT expenses becomes one of the obvious levers for cost reduction. Sharing a couple of cases where I was able to help reduce IT costs. Case #1. AI Assistant for 300,000 RUB One of the clients wanted to develop an AI assistant for their website. Contractors estimated only the development at 300,000 RUB + 100,000 RUB for each iteration of improvements. After understanding the task, I realized that the assistant most likely wouldn't solve the real problem. I suggested testing the hypothesis manually, without development costs. As a result, the hypothesis was not confirmed, and the development would have been just an expensive way to test something that could be tested for free. The client saved hundreds of thousands. Case #2. Cloud that eats up the budget The project was spending about 200,000 RUB per month on IT infrastructure, even though, in terms of users, it was hundreds of times smaller than another project I worked on, which had the same infrastructure costs. The problem was inefficient use of the cloud: its benefits were hardly utilized, and the price was inflated. The solution — switching to dedicated servers, where the cost of the same resources is several times lower. In their case, expenses could be reduced by approximately 40%. Yes, each approach has its pros and cons, but with the increasing tax burden, it’s important to approach architectural decisions with a clear head. If you or your acquaintances have significant IT expenses, write to me. Let’s see together how to optimize without sacrificing quality.
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Summary

In the upcoming year, businesses will face increased tax burdens, making cost optimization essential. This article shares two case studies demonstrating effective IT expense reduction strategies. The first case involved developing an AI assistant for a website, with initial estimates of 300,000 RUB plus additional costs for iterations. However, a manual hypothesis testing approach was suggested, which proved more cost-effective and saved the client hundreds of thousands of rubles by avoiding unnecessary development expenses. The second case addressed a project overspending on cloud infrastructure, costing around 200,000 RUB monthly despite a small user base. The inefficiency stemmed from underutilized cloud benefits and inflated prices. The solution was migrating to dedicated servers, reducing costs by approximately 40%. These examples highlight the importance of evaluating technological choices carefully, especially with rising taxes. Businesses with significant IT expenses are encouraged to seek expert advice to optimize costs without compromising quality, ensuring sustainable growth and financial health in a challenging fiscal environment.

Keywords

IT cost optimizationreduce IT expensesbusiness tax burden increasecost-effective IT solutionscloud infrastructure savingsdedicated servers vs cloudAI assistant development costsIT expense reduction strategiestechnology cost managementbusiness cost savingsIT infrastructure optimizationcost reduction case studies

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